FACT SHEET

 

BECOMING A GOLDCREST HOMEOWNERS ASSOCIATION BOARD MEMBER OR VOLUNTEER

 

I.          Functions Performed By The Goldcrest Board of Directors

 

A.        Develop policies to preserve and improve the quality of life, security, and property values in Goldcrest

 

B.         Meet on the third Thursday of each month for approximately two hours in the evening.  We perform the following activities on a continuing basis:

 

·                    Manage the subdivision maintenance contract and oversee various improvements to the subdivision

 

·                    Review and analyze the fiscal soundness of the Association through discussion and approval of the Treasurer's monthly report.  We also develop and approve the annual Association budget and review the auditor's report of our financial statements

 

·                    Communicate periodically with residents through newsletters and distribute other publications, such as the Goldcrest telephone directory

 

·                    Enforce the restrictive covenants to maintain property values and a harmonious appearance in the subdivision

 

·                    Establish social gatherings such as the annual Goldcrest picnic

 

·                    Hold homeowner meetings to get approval for annual budgets, the election of officers and the adoption of new policies proposed by the Board

 

II.         Organization of the Board of Directors And Responsibilities

 

·                    We have a President, two Vice Presidents and a Secretary/Treasurer along with three additional Board members

 

·                    Each Board Member is expected to participate by attending meetings and completing their Committee assignments

 

·                    Board members have a fiduciary responsibility which means they must act only in the best interest of the association.  More specifically, we have a duty to prevent waste of community resources, not use association assets or activities for personal gain and to treat all members fairly and consistent with appropriate laws

 

·                    Article VII of the Bylaws indicates that Board members are indemnified against the costs of lawsuits unless the Board member was negligent or engaged in misconduct.    The Association also carries insurance to protect Board members.

 

III.       What new Innovations Are We Pursuing This Year

 

·                    Completing major improvements to Goldcrest Drive using a mix of Olympia City and Goldcrest Association Funds

 

·                    Developing  a web site to improve member communication and save on information distribution costs

 

·                    Updating the Protective Covenants and Bylaws

 

·                    Encouraging more volunteerism and involvement in subdivision activities

 

IV.       Why Are We Asking Homeowners To Consider Serving on the Board of Directors?

 

·                    There is a Board vacancy and there are a number of activities that could use additional volunteers

 

·                    Many homeowners have specialized knowledge and experiences that could help us manage this subdivision 

 

·                    We want to encourage more participation and bring in new ideas and perspectives

 

·                    Board members and volunteers have a direct impact on this subdivision, which is our home and an important investment

 

V.        What Volunteer Opportunities Are Available

 

·                    The Maintenance Committee needs volunteers to help with subdivision beautification projects, such as trimming, replacing plants and removing weeds

 

·                    The Newsletter and Annual Picnic Committee needs assist in developing and organizing social events

 

·                    The Protective Covenants Committee can use some help in writing articles or developing  other content for the Goldcrest Web Site

 

VI.       The Next Steps

 

·                    Please consider becoming a Goldcrest Board Member or a Committee volunteer

 

·                    We would like you to attend one or more of our Board meetings to see how and what we do

 

·                    We believe that you will find this interesting and a way to give something back to your community

 

·                    We are free anytime to answer any of your questions or to tell you more about the Association